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All of that sensitive business information inside your meeting recordings still has to be secured, too. Zoom does allow you to restrict sharing only to users within your organization, but you may not want everyone to have viewing permissions enabled for some meeting recordings. While Zoom does offer private cloud hosting and password-protected sharing features to paid subscribers, administrator controls over cloud recordings are limited, which introduces enough room for user error to create a sizable security risk when it comes to sensitive meeting recording assets.

Here are 3 ways your Zoom videos could end up exposed online:. Zoom is a great tool for holding and recording meetings. But most organizations need additional support for managing and sharing on-demand video recordings.

And when integrated with Zoom , you have a complete, secure, and scalable solution for video collaboration and productivity. Moreover, with Panopto there are no limits on how long your videos will be stored or how many videos you can upload to your library. Panopto includes an online video editor so you can cut out off-topic sections in the middle, trim dead time from the ends, and even splice together multiple Zoom meeting recordings.

Panopto also automatically transcribes every word spoken aloud and indexes every word shown on-screen in the Zoom meetings uploaded to your library with our AI-powered video search engine called Smart Search.

Learn more. There are 3 video layouts when no one in the meeting is screen sharing: Active Speaker, Gallery, and Immersive views. When someone is screen sharing, you can use Side-by-side Mode or view the screen share with Active Speaker View.

Any of these layouts can be used in full screen or windowed mode, with the exception of the floating thumbnail view.

By default, automatic recordings are disabled. Your recording settings allow you to enable or disable recording features for your meetings. These settings control the availability of recordings and the protection of our students. Local recordings don’t support the following features:. After days, your cloud recording will be deleted. If you need to save your recording for future use, we recommend storing them in a video hosting service.

Your settings allow you to enable or disable features for your meetings. These settings control the availability of your meeting features, such as breakout rooms and chat. People who are using UW-Madison Zoom outside of the classroom may want to adjust these settings to meet their needs.

You can host up to 2 meetings at the same time. Both meetings need to be started by the original meeting host and cannot be started by an alternative host. The host can leave the meeting and pass host privileges to another user if needed.

UW-Madison has purchased 50 concurrent add-on licenses allowing a UW-Madison Zoom account to host between concurrent meetings. If you have the need to host a meeting and webinar concurrently, you will need to find another colleague to either host the meeting or webinar. The feature to join multiple meetings simultaneously from the Zoom desktop client allows participants to participate in or monitor multiple meetings at the same time.

Zoom allows you to schedule meetings with multiple occurrences so that each occurrence uses the same meeting ID and settings. There are a handful of participant settings you can control within a meeting or virtual classroom webinar setting. When scheduling the event, the host can designate another licensed user on the same account to be the alternative host. The alternative host can start the meeting on the host’s behalf see next section for complete set of actions a alternate host has.

The alternate host will receive an email notifying them that they’ve been added as an alternative host, with a link to start the event. Important: An alternate host will only have the ability start the meeting via the link in the email they received – the link will not be available in any other means.

Designating an alternative host. An instant meeting link will expire as soon as the meeting is over. Scheduling a meeting at brown. How to Address This Issue There are two things you can do to address this issue: 1. If you alter a Google Calendar event, edit the Zoom meeting to match. You can access your Zoom meetings in three places: After you log in at brown.

From the Zoom computer app, in the Meetings tab. Helpful Unhelpful 58 of people found this page helpful. Subscribe This Article Category Knowledgebase. Appointments recommended. Reporting an IT Outage? Due to extensive use of Zoom and the high volume of meetings being recorded to Zoom’s cloud, measures are needed to stay within contracted Zoom cloud storage limits.

Older Zoom cloud recordings will be transferred to the Zoom Trash, as outlined in the following Retention Schedule. Zoom cloud storage is a finite resource and users should be mindful when deciding which meetings to record in the cloud. To help preserve storage space, users are encouraged to record only those meetings that are for university business and to be mindful that storage is limited when choosing to record a meeting to Zoom’s cloud.

Northwestern IT has created the following video series to provide the University community with guidance for protecting meetings against “Zoombombing. The security of University information is of the utmost importance to Northwestern IT and closely managed.

Software that is purchased and systems contracted to use externally undergo a two-part review process:. The parties in the review process and contracting process include staff in the Northwestern Information Technology information security and contracts offices and the Office of General Counsel.

Zoom integrates with Panopto allowing meetings that have been recorded in Zoom to be automatically uploaded to an active account in Panopto. This integration provides a single location for all of your video content, and allows for the meetings to be transcribed, highlighted, and categorized for better search results.

Feinberg and Kellogg users : Automatic upload of Zoom recordings to the Kellogg or Feinberg Panopto instance is unavailable at this time.

 
 

Practicing with Zoom by myself using two devices

 
A non-recurring meeting ID will expire 30 days after the meeting is scheduled for. You can restart the same meeting ID as many times as you would like, within. Anyone who downloads a Zoom cloud recording to their local drive can then share it however they please, with whomever they please. Zoom is a.

 

Can you be in a zoom meeting on two devices – none:. How To Share Recorded Zoom Meetings Securely

 

Explore products and tools for seamless collaboration across office and home working spaces. Discover hybrid solutions. Discover new ways to use Zoom solutions to power your modern workforce.

Network with other Zoom users, and share your own product and industry insights. Get documentation on deploying, managing, and using the Zoom platform. What’s New at Zoom? Join our upcoming webinar to get a first-hand look into some of our exciting new product and feature releases. Did Zoom change their settings? I am no longer able to log onto the same Zoom ID using two devices? Why did Zoom disable the share file function in the chat?

I can’t share any files now in live sessions. I can be logged into a computer and a mobile device at the same time, but logging in at a separate computer client does log the first client. However, this does only apply to the client being logged in to your user-account. It should not prevent you from joining the meeting twice – once from each computer. If your account is part of an organization, any other restriction may be imposed by your administrator. Another option would be to create a free second account in Zoom on a different email – and keep your second client logged in with this user.

You would not be able to Host any meetings from there other than free ones but it would enable you to stay logged in and join other meetings, without logging-off your first machine.

You could pass Host from one machine to another, once the meeting is started, if you needed to. When you say you can’t log on to two devices, maybe you mean that you can’t join the same meeting from two different devices?

For example, a PC and a smart phone. If so, meeting host may set registration and have banned it. I have a question relating to this! I have yoga classes on zoom, and while my iPhone films the class I usually use my iPad to let yogis in to the online class so I don’t have to run back and forth. It now seems that I can’t join my own meeting any more. I can’t figure this out! SannaHagman Can you provide more info about what you mean by not being able to join your own meetings?

Is there an error message? What is different? I begin hosting my meeting on my laptop. I use two screens to navigate content and meeting settings. I use this to make sure i “see” what participants are seeing. Now, when i join on my tablet, i’m told i must end the other session. I can only have one session active at a time. Zoom Community. Supporting a Hybrid-friendly Work Environment Explore products and tools for seamless collaboration across office and home working spaces.

Download Zoom Client Keep your Zoom client up to date to access the latest features. Download Center. Zoom Virtual Backgrounds Download hi-res images and animations to elevate your next Zoom meeting. Browse Backgrounds. Register Now. Turn on suggestions. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type.

Showing results for. Search instead for. Did you mean:. Zoom Products Meetings Zoom – logging in on 2 devices. Zoom – logging in on 2 devices. Zoom4teaching Observer. Two questions here: 1. All forum topics Previous Topic Next Topic. Rupert Collaborator. Hi Zoom4teaching I don’t recall ever being able to be logged into more than one computer on the same account. Sign in to the client on the first computer and join your meeting.

Sign in to the client on the second computer and join your meeting. At least that has been my experience. I have separate Basic logins for all my many machines, purely for this reason. Hope this helps. Ohkawa Participant. Hi, Zoom4teaching 2. I would suggest checking the meeting settings. SannaHagman Observer.

Bort Community Champion. In response to SannaHagman. PreSalesGuy Observer. I use two screens to navigate content and meeting settings 2. Post Reply. Related Content.

 
 

Using Zoom Virtual Background Without a Physical Green Screen: Academic Technology Training – Categories

 
 

While Zoom does offer private cloud hosting and password-protected sharing features to paid subscribers, administrator controls over cloud recordings are limited, which introduces enough room for user error to create a sizable security risk when it comes to sensitive meeting recording assets.

Here are 3 ways your Zoom videos could end up exposed online:. Zoom is a great tool for holding and recording meetings. But most organizations need additional support for managing and sharing on-demand video recordings.

And when integrated with Zoom , you have a complete, secure, and scalable solution for video collaboration and productivity. Moreover, with Panopto there are no limits on how long your videos will be stored or how many videos you can upload to your library.

Panopto includes an online video editor so you can cut out off-topic sections in the middle, trim dead time from the ends, and even splice together multiple Zoom meeting recordings. Panopto also automatically transcribes every word spoken aloud and indexes every word shown on-screen in the Zoom meetings uploaded to your library with our AI-powered video search engine called Smart Search.

Panopto captures every detail from the original meeting in full HD and offers a unique multi-stream viewing experience that shows more than just picture-in-picture. Click here to watch in full-screen. With unlimited, centralized storage and permissioning managed at scale, Zoom recordings can be shared securely through Panopto with just a few clicks or none at all and watched from anywhere on any device — without downloading anything. Ultimately, Panopto helps your organization get more value from both your live meetings and the recordings that document them by making it easier for employees to access and utilize the information stored inside Zoom recordings as needed.

Want to learn more about how Panopto and Zoom work together to make recording and sharing meetings more efficient and your teams more productive?

Contact us to set up a demo of Panopto Enterprise today. Can I email a Zoom recording to people? Do I need to upload it somewhere else to share it? Will they need to download the recording? This is what your workflow looks like: Step 1: Find your meeting recordings through your Zoom client: Go to Meetings , then click the Recorded tab.

Step 2: Select the meeting you want to share and click Open , to open the folder where your video file mp4 is saved on your computer. Step 4: Ensure your video is unshared or stored in a private folder, consider adding password protection, and share the link with your colleagues, who will either download the mp4 or stream the video depending on the service you used to host it.

Step 1: Log into your Zoom account and select Recordings on the right side of the screen. If you have never used Zoom before, please consider using a UW—Madison supported tool you are familiar with until you have an opportunity to familiarize yourself with the service.

If you currently have an existing Zoom account that is associated with your wisc. If you do not currently have a Zoom account associated with your wisc. For more information please see our Getting Started document for your first steps, additional Zoom resources and training options. Zoom can be accessed via a modern browser or desktop client – see UW-Madison Zoom – Getting started article for instructions.

See above for who can access UW-Madison’s Zoom implementation. Campus leadership is currently reviewing licensing designations for all other UW-Madison affiliates. Office service accounts are not automatically activated for Zoom. Anyone with a valid email address. Depending on the settings for the meeting, participation can be limited to those with a Zoom account any Zoom tenant or consumer Zoom works too.

As long as they are logging into their personal Zoom account via the web client using the same email account they were invited with. We do not support or recommend allowing unauthenticated users to attend your meetings because you could be subject to Zoom Bombing.

Learn more about this setting. When a user internal or external attempts to join an event using a web browser, there is a setting within the event organizer’s setting that manages this behavior.

This issue will only affect users who are not eligible for UW-Madison Zoom account. If you have users who are not eligible for UW-Madison Zoom account, you have three options on how to manage this setting:. You can save in-meeting chats to your computer or the Zoom Cloud either manually or automatically.

If you save the chat locally to your computer, it will save any chats that you can see—those sent directly to you and those sent to everyone in the meeting or webinar.

If you save the chat to the cloud, it will only save chats that were sent to everyone and in-meeting messages that were sent while recording. Learn more. There are 3 video layouts when no one in the meeting is screen sharing: Active Speaker, Gallery, and Immersive views. When someone is screen sharing, you can use Side-by-side Mode or view the screen share with Active Speaker View.

Any of these layouts can be used in full screen or windowed mode, with the exception of the floating thumbnail view. By default, automatic recordings are disabled. Your recording settings allow you to enable or disable recording features for your meetings. These settings control the availability of recordings and the protection of our students. Local recordings don’t support the following features:.

After days, your cloud recording will be deleted. If you need to save your recording for future use, we recommend storing them in a video hosting service. Your settings allow you to enable or disable features for your meetings. These settings control the availability of your meeting features, such as breakout rooms and chat. People who are using UW-Madison Zoom outside of the classroom may want to adjust these settings to meet their needs.

You can host up to 2 meetings at the same time. Both meetings need to be started by the original meeting host and cannot be started by an alternative host. The host can leave the meeting and pass host privileges to another user if needed. UW-Madison has purchased 50 concurrent add-on licenses allowing a UW-Madison Zoom account to host between concurrent meetings. If you have the need to host a meeting and webinar concurrently, you will need to find another colleague to either host the meeting or webinar.

The feature to join multiple meetings simultaneously from the Zoom desktop client allows participants to participate in or monitor multiple meetings at the same time. Zoom allows you to schedule meetings with multiple occurrences so that each occurrence uses the same meeting ID and settings. There are a handful of participant settings you can control within a meeting or virtual classroom webinar setting.

When scheduling the event, the host can designate another licensed user on the same account to be the alternative host. The alternative host can start the meeting on the host’s behalf see next section for complete set of actions a alternate host has. The alternate host will receive an email notifying them that they’ve been added as an alternative host, with a link to start the event.

Important: An alternate host will only have the ability start the meeting via the link in the email they received – the link will not be available in any other means. Designating an alternative host. When adding a UW-Madison Zoom user as an alternate host for an event, type their preferred name into the alternative host field or enter their email address in the form of netid wisc.

The directory will recognize the user and auto populate their account to select. As an alternate host, you will receive certain permissions to the event.

In the case of passing host controls to another user, if the original host is a licensed UW-Madison Zoom user, then the meeting can continue for an unlimited amount of time once the controls are handed off, even if the user who received the host controls is a non-UW-Madison user – the only caveat is that the control can only be passed to the external user a non-UW-Madison user after the external user has joined the event. Zoom allows you share your screen, but with some restrictions.

Only the creator of the event is required to have a webinar add-on licenses. They will be able to assign alternate hosts or co-hosts during the event who are not licensed with a webinar add-on.